Training Content for Users

REGIS Training 2025

Sessions for 2025 are now available, click here to register.

For NSW Health staff, there are two My Health Learning (MHL) modules available that cover the pre and post-approval processes in REGIS, these modules can be completed at your own pace and cover the topics presented during the live training sessions, outlined below. 

(NSW Health Staff) Clicking the below links will take you to the MHL login page, once logged in you will be taken directly to the modules to complete them.

• REGIS: The Fundamentals for Researchers & Coordinators
• REGIS: Post-Approval Fundamentals for Researchers & Coordinators

The below suite of educational training webinars have been designed as a training resource for new or experienced Researchers (external users). The suite can be watched as a whole, in sequential order, or as standalone individual webinars to allow users to watch themes relevant to their roles within REGIS.

Webinar 1
Completing Project Registration, an Ethics Application and Site Application 
Duration: 59:19
Theme: Completing PID, an STE and ETH in REGIS
REGIS knowledge level: Beginner/Intermediate

This webinar steps through registering a project in REGIS when Ethics is managed by a NSW/ACT HREC (in REGIS) and when Ethics is managed by another NMA HREC (outside of REGIS) and also completing your Ethics and Site applications. You will gain a better understanding of how information flows from Project Registration to your Ethics application (ETH) and/or your Site application (STE), you will be provided with a better understanding of Project Team details, who can submit and who will get correspondence, what to do if project team details change between Project Registration and Ethics (ETH) and/or Site (STE) application submission, understanding document management, understanding the Head of Department (HOD) selection and what to do if you cannot locate a HOD and what to expect upon submission of your Ethics and/or Site application.

Webinar 2 
Resubmitting an Ineligible application, HOD Not Supported application and Responding to the two types of requests for information
Duration: 32:04
Theme: Ineligible, HOD Not Supported and Information Requests
REGIS knowledge level: Intermediate

This webinar steps through resubmitting an ineligible application, HOD not supported application and responding to the two types of requests for information. You will gain a better understanding of how you are notified via system generated emails, how to resubmit an ineligible application, how to identify which Head of Department/s or Divisional Director/s (HODs/DDs) have/have not made a decision, document management and the two types of requests for information.

Webinar 3
Ethics Forms (Amendments and Safety Reporting)
Duration: 23:38
Theme: Creating, submitting and responding to requests for information for Ethics Amendments and Safety Reports
REGIS knowledge level: Intermediate

This webinar steps through creating, submitting and responding to a request for information for Ethics amendments and safety reporting. You will gain a better understanding of the types of amendments and safety reporting, who can access/edit/submit, document management, what to do when more information is requested and what happens upon approval, an understanding of how documents are auto shared to RGOs in REGIS and how the system streamlines submissions of safety reports to RGOs.

Webinar 4
Ethics Milestones (Annual/Final Progress Reporting)
Duration: 20:56
Theme: Completing, submitting and responding to requests for information for Ethics Progress Reports
REGIS knowledge level: Intermediate

This webinar steps through creating, submitting and responding to a request for information for Ethics milestones (annual/final progress reports). You will gain a better understanding of the who can access/edit/submit, difference between annual and final progress reports, what do when more information is requested, what happens upon approval, and an understanding of how the progress report and approval are auto shared to RGOs in REGIS meaning the Site PI's do not need to submit the progress report (when Ethics exists in REGIS).

Webinar 5
Governance Forms (Amendments and Safety Reporting)
Duration: 21:53
Theme: Creating, submitting and responding to requests for information for Governance Amendments and Safety Reports
REGIS knowledge level: Intermediate

This webinar steps through creating, submitting and responding to a request for information for Governance amendments and safety reporting. You will gain a better understanding of the types of safety reporting and amendments, who can access/edit/submit, document management, responding to a request for information and understanding the system automation and streamlining when ethics exists in REGIS.

Webinar 6
Governance Milestones (External HREC Progress Report and Certificate of Currency)
Duration: 18:10
Theme: Completing, submitting and responding to requests for information for Governance milestones
REGIS knowledge level: Intermediate

This webinar steps through creating, submitting and responding to a request for information for Governance milestones. You will gain a better understanding of the types of Governance milestones, system generated notifications, locating milestones, who can access/edit/submit, the NSW progress report (single form for HREC and all NSW/TAS sites), responding to a request for information and understanding the system automation and streamlining and automation when ethics exists in REGIS.

Upcoming Education Sessions

Who should attend training?

• Any fresh staff that have not attended these sessions should be attending
• Anyone who has not attended training in the last 2 years
• Anyone who has attended previously and wants a refresher

Sessions have been created with a sequential flow. Users will be taken through understanding the system, settings, completing eligibility, Ethics specific reviews and meetings, requests for information, approval/authorisation and post-approval activities.

REGIS Training 2025

Sessions for 2025 are now available, click here to register.

The below suite of educational training webinars have been designed as a training resource for new or experienced Research Offices (internal users). The suite can be watched as a whole, EO onboarding series only or RGO oonboarding series only to allow users to watch themes relevant to their roles within REGIS e.g. EO: Ethics Officers or RGO: Research Governance Officers.

EO Onboarding Series - Great for new EO team members or those wanting to refresh the basics!

EO/RGO Onboarding Training
Duration: 49:50
Theme: System Familiarisation

EO Onboarding Training - Day 1
Duration: 57:47
Theme: Meetings and Reviews

EO Onboarding Training - Day 2
Duration: 43:17
Theme: Completing a Meeting and Providing Decisions 

RGO Onboarding Series - Great for new RGO team members or those wanting to refresh the basics!

RGO Onboarding Training - Day 1
Duration: 36:08
Theme: RGO Homepage Tiles

RGO Onboarding Training - Day 2
Duration: 49:50
Theme: System Familiarisation

RGO Onboarding Training - Day 3
Duration: 45:15
Theme: Site Eligibility

RGO Onboarding Training - Day 4
Duration: 56:11
Theme: Site Authorisation

RGO Onboarding Training - Day 5
Duration: 48:40
Theme: Post-Site Authorisation