How-to Guides

Quick Reference Guides

Quick Reference Guides (QRGs) contain step-by-step instructions to help users work in REGIS. There are QRGs for all users, and separate QRGs for research applicants, research offices and non-research office staff.

QRGs will be continually updated and new ones will be added. 

Any queries please contact your local research office at these links: NSW or ACT. 

For guidance on the latest policies and governance procedures, visit the OHMR website.

All users

Glossary

v1.1 16 March 2020 

Creating and managing your REGIS Account

v2 16 March 2020

Update your REGIS username and password

v2 16 March 2020

Symbols

v2 16 March 2020

REGIS Status Definitions

 v3 16 March 2020


Applicants

The following QRGs will help applicants register a project and complete their applications. Note some QRGs apply to more than one category. 

COVID-19 data collection    
Researcher guidance on COVID-19 data entry v1 6 April 2020
     
REGISTRATION including NMA     


Project Registration
This document describes when Ethics is REGIS (NSW/ACT) and when Ethics is
outside of REGIS (QLD,VIC, SA,WA), replacing the NMA in REGIS document.

v5 16 March 2020

Sharing access to an application/project

v2 16 March 2020

Withdrawing an Application 

v2 16 March 2020
     

ETHICS: APPLICATION (initial submission to approval)

   

HREA/Ethics Application - Completing and Submitting the Application

v4 16 March 2020
Ineligible Notification - Resubmitting Application 

v2 16 March 2020
Responding to a Request for Information - Initial Application

v2 16 March 2020
Downloading a copy of your ethics application

v2 16 March 2020
ETHICS: POST-APPROVAL (amendments, safety reporting, progress reporting)  

 

 

Ethics Amendment - Completing and Submitting 

v2  16 March 2020
Ethics Amendment - Responding to an Information Request v2 16 March 2020


Submitting Annual Progress or Final Report (Milestone)

v2 16 March 2020

Clinical Trial Safety Reporting

v2  16 March 2020 

 

SITE GOVERNANCE 

   

Site Application - Completing, Requesting Support and Submitting

v2 16 March 2020

Site Application - Head of Department (HOD) Not Supported

v2 16 March 2020

Create a new site application
Use this guide when project registration has already been submitted and:
* you need to create a new/additional site application before NSW/ACT ethics has
been approved OR
* when a non NSW HREC has approved a new NSW site  

v2 16 March 2020

Ineligible Notification - Resubmitting Application 

v2 16 March 2020
Responding to a Request for Information - Initial Application

v2 16 March 2020

 

Research offices

The following QRGs will help research offices set up their home page and meetings, and review eligibility.

 

SETUP AND HOME PAGE

 

 

Starting in REGIS

v2

16 March 2020

Setting up a Home Page

v3 17 Apr 2019

ETHICS

   

Reviewing Eligibility of an Ethics Application

v2  16 March 2020

Requesting more Information (initial application)

 v2 16 March 2020

Processing Approval & Authorisation - not Associated with Meetings (initial application)

 v2 16 March 2020 

Processing Ethics Amendment

 v2 16 March 2020 

Processing an Annual Progress Report/Final Report (Milestone)

 v2 16 March 2020 

 MEETINGS AND REVIEWS including HREC

   

Creating and Managing Reviews

 v3 16 March 2020

Creating and Preparing HREC Meetings


 v2 16 March 2020 

Managing HREC Meetings and Decisions

 v2 16 March 2020 

SITE

   

Reviewing Eligibility of a Site Application

v2 16 March 2020

Review Site Application & Request Information

v4 16 March 2020

Processing Approval & Authorisation - not Associated with Meetings (initial application)

v2 16 March 2020

OTHER

   

New Head of Department Upload - Template Spreadsheet

v1 16 March 2020

COVID-19 data entry: Research office guidance

v1 6 April 2020

Correcting Outgoing Correspondence

v2 16 March 2020

Data Migration - Manual STE Creation

* webinar available here

v1  17 March 2020


Additional QRGs for all REGIS Users

The following QRGs will help non-research office staff manage applications through review and approval processes.

Chief Executive/Delegate - Authorising Governance Applications

v2 16 March 2020

Heads of Department - Providing Declarations of Support

Heads of Department - Providing Declarations of Support (from Tuesday 2 June)

v3

V4

16 March 2020

2 June 2020

HREC Member - Accessing Meeting Documents

v2 16 March 2020

HREC Member - Completing the Lead Review

 v2 16 March 2020

User Manual

1. Research Office    
1.1  

Homepage tile

v4 17 April 2019
1.2

Application search

v1 23 July 2018