How-to Guides

Quick Reference Guides

Quick Reference Guides (QRGs) contain step-by-step instructions to help users work in REGIS.

Any queries please contact your local research office at these links: NSW or ACT.

For guidance on the latest policies and governance procedures, visit the OHMR website.

All users

Quick Reference Guides

Walk-Through Videos

Creating and Managing a REGIS User Account and System Symbols

 

Status Definitions

 

Update your REGIS Username and Password

 


Applicants

The following QRGs will help applicants register a project, complete their applications and create and submit post-approval activities. Note some QRGs apply to more than one category.

 

Quick Reference Guides

Walk-Through Videos
REGISTRATION including NMA  

Project Registration
This document describes when Ethics is REGIS (NSW/ACT) and when Ethics is
outside of REGIS (QLD,VIC, SA,WA), replacing the NMA in REGIS document.

Completing and Submitting
Project Registration

Sharing Access to an Application/Project

 

Withdrawing an Application

 

ETHICS: APPLICATION (initial submission to approval)

 
HREA/Ethics Application - Completing and Submitting Completing and Submitting
HREA/Ethics Application

Ineligible Notification - Resubmitting Application

Video Coming Soon 

Responding to a Request for Information - Initial Application

Responding to a Request for
Information Initial Application

Downloading a Copy of your Ethics Application

 
ETHICS: POST-APPROVAL (amendments, safety reporting, progress reporting)  

Ethics Amendment - Completing and Submitting

Video Coming Soon 
Ethics Amendment - Responding to an Information Request Video Coming Soon 

Submitting Annual Progress or Final Report (Milestone)

Video Coming Soon 

Clinical Trial Safety Reporting

Video Coming Soon 

 

SITE GOVERNANCE

 

Site Application - Completing, Requesting Support and Submitting

Completing and Submitting
Site Application

Site Application - Head of Department (HOD) Not Supported

Video Coming Soon 

Create a New Site Application
Use this guide when project registration has already been submitted and:
* You need to create a new/additional site application before NSW/ACT ethics has
been approved OR
* When a non-NSW HREC has approved a new NSW site

Video Coming Soon 

Ineligible Notification - Resubmitting Application

Video Coming Soon 
Responding to a Request for Information - Initial Application Video Coming Soon 
GOVERNANCE: POST-APPROVAL (amendments, local safety reporting, milestones)  
Quick Reference Guides Walk-Through Videos

Governance Amendment - Completing and Submitting

Completing and Submitting
Governance Amendments

Governance Amendment - Responding to an Information Request

Video Coming Soon 

Submitting Governance Milestones

Submitting
Governance Milestones
 

Clinical Trial Safety Reporting

Video Coming Soon 

 

Research offices

The following QRGs will help research offices set up their home page and meetings, and review eligibility.

 

Quick Reference Guides

Walk-Through Videos

SETUP AND HOME PAGE

 

Starting in REGIS

 

Setting Up a Home Page

Home Page Tiles Described

 

ETHICS

 

Reviewing Eligibility of an Ethics Application

 

Requesting More Information (Initial Application)

 

Processing Approval & Authorisation - Not Associated with Meetings (Initial Application)

 

Processing Ethics Amendment

 

Processing an Annual Progress Report/Final Report (Milestone)

Processing an Annual/Final
Progress Report Milestone

MEETINGS AND REVIEWS including HREC

 

Creating and Managing Reviews

 

Creating and Preparing HREC Meetings

 

Managing HREC Meetings and Decisions

 

SITE

 

Reviewing Eligibility of a Site Application

 

Review Site Application & Request Information

 

Processing Approval & Authorisation - Not Associated with Meetings (initial application)

 

Processing Site Amendment

Processing Site Amendments

Processing Governance Milestones (Annual Progress Reports and Certificate of Currency)

Processing Governance Milestones

Process Governance Site Safety to be uploaded (see Process site amendment)

Processing Governance Site
Safety Forms

OTHER

 

New Head of Department Upload - Template Spreadsheet

 

Correcting Outgoing Correspondence

 

Understanding Dashboards

 


Additional QRGs for all REGIS Users

The following QRGs will help non-research office staff manage applications through review and approval processes.

Quick Reference Guides

Walk-Through Videos  

Chief Executive/Delegate - Authorising Governance Applications 

   

Heads of Department - Providing Declarations of Support

Head of Department
Providing Declaration of
Support via Email

Head of Department
Providing Declaration of
Support via REGIS

HREC Member - Accessing Meeting Documents

   

HREC Member - Completing the Lead Review

Completing a Review
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