How-to Guides

Quick Reference Guides

Quick Reference Guides (QRGs) contain step-by-step instructions to help users work in REGIS.

Any queries please contact your local research office at these links: NSW or ACT.

For guidance on the latest policies and governance procedures, visit the OHMR website.

All users

Quick Reference Guides	Walk-Through Videos
Creating and Managing a REGIS User Account and System Symbols
Status Definitions
Update your REGIS Username and Password

Applicants

The following QRGs will help applicants register a project, complete their applications and create and submit post-approval activities. Note some QRGs apply to more than one category.

Quick Reference Guides	Walk-Through Videos
REGISTRATION including NMA
Project Registration This document describes when Ethics is REGIS (NSW/ACT) and when Ethics is outside of REGIS (QLD,VIC, SA,WA), replacing the NMA in REGIS document.	Completing and Submitting Project Registration
Sharing Access to an Application/Project
Withdrawing an Application
ETHICS: APPLICATION (initial submission to approval)
HREA/Ethics Application - Completing and Submitting	Completing and Submitting HREA/Ethics Application
Ineligible Notification - Resubmitting Application	Resubmitting an Ineligible Application (video ends at 6:55)
Responding to a Request for Information - Initial Application	Responding to a Request for Information Initial Application
Downloading a Copy of your Ethics Application
ETHICS: POST-APPROVAL (amendments, safety reporting, progress reporting)
Ethics Amendment - Completing and Submitting	Video Coming Soon
Ethics Amendment - Responding to an Information Request	Video Coming Soon
Submitting Annual Progress or Final Report (Milestone)	Video Coming Soon
Clinical Trial Safety Reporting	Video Coming Soon
SITE GOVERNANCE
Site Application - Completing, Requesting Support and Submitting	Completing and Submitting Site Application
Site Application - Head of Department (HOD) Not Supported	Video Coming Soon
Create a New Site Application Use this guide when project registration has already been submitted and: * You need to create a new/additional site application before NSW/ACT ethics has been approved OR * When a non-NSW HREC has approved a new NSW site	Video Coming Soon
Ineligible Notification - Resubmitting Application	Resubmitting an Ineligible Application (video ends at 6:55)
Responding to a Request for Information - Initial Application	Video Coming Soon
GOVERNANCE: POST-APPROVAL (amendments, local safety reporting, milestones)
Quick Reference Guides	Walk-Through Videos
Governance Amendment - Completing and Submitting	Completing and Submitting Governance Amendments
Governance Amendment - Responding to an Information Request	Video Coming Soon
Submitting Governance Milestones	Submitting Governance Milestones
Clinical Trial Safety Reporting	Video Coming Soon

Research offices

The following QRGs will help research offices set up their home page and meetings, and review eligibility.

Quick Reference Guides	Walk-Through Videos
SETUP AND HOME PAGE
Starting in REGIS
Setting Up a Home Page Home Page Tiles Described
ETHICS
Reviewing Eligibility of an Ethics Application
Requesting More Information (Initial Application)
Processing Approval & Authorisation - Not Associated with Meetings (Initial Application)
Processing Ethics Amendment
Processing an Annual Progress Report/Final Report (Milestone)	Processing an Annual/Final Progress Report Milestone
MEETINGS AND REVIEWS including HREC
Creating and Managing Reviews
Creating and Preparing HREC Meetings
Managing HREC Meetings and Decisions
SITE
Reviewing Eligibility of a Site Application
Review Site Application & Request Information
Processing Approval & Authorisation - Not Associated with Meetings (initial application)
Processing Site Amendment	Processing Site Amendments
Processing Governance Milestones (Annual Progress Reports and Certificate of Currency)	Processing Governance Milestones
Process Governance Site Safety to be uploaded (see Process site amendment)	Processing Governance Site Safety Forms
OTHER
New Head of Department Upload - Template Spreadsheet	Managing and Requesting HOD Changes in REGIS
User Management
Correcting Outgoing Correspondence
Understanding Dashboards
Using the NHMRC Dashboard

Additional QRGs for all REGIS Users

The following QRGs will help non-research office staff manage applications through review and approval processes.

Quick Reference Guides	Walk-Through Videos
Chief Executive/Delegate - Authorising Governance Applications
Heads of Department - Providing Declarations of Support	Head of Department Providing Declaration of Support via Email	Head of Department Providing Declaration of Support via REGIS
HREC Member - Accessing Meeting Documents
HREC Member - Completing the Lead Review	Completing a Review

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