How-to Guides

Quick Reference Guides

Quick Reference Guides (QRGs) contain step-by-step instructions to help users work in REGIS. There are QRGs for all users, and separate QRGs for research applicants, research offices and non-research office staff.

QRGs will be continually updated and new ones will be added.

Any queries please contact your local research office at these links: NSW or ACT.

For guidance on the latest policies and governance procedures, visit the OHMR website.

All users

Glossary	Draft 3	21 March 2018
Creating and managing your REGIS Account	Final Draft	23 February 2018
Update your REGIS username and password	v1	18 March 2019
Symbols	Final Draft	23 February 2018
How an application in REGIS flows	v1	18 April 2019
REGIS Status Definitions	v1	23 April 2019

Applicants

The following QRGs will help applicants register a project and complete their applications. Note some QRGs apply to more than one category.

REGISTRATION including NMA
Project Registration	v3	2 May 2019
Sharing access to an application/project	v1.1	26 Mar 2019
Withdrawing an Application	v1	7 Feb 2019
National Mutual Acceptance (NMA) in REGIS	v1	19 Dec 2018
ETHICS: APPLICATION
Ethics Completing and Submitting the Application	v3.5	7 Feb 2019
Ineligible Notification - Resubmitting Application	v1.5	28 Feb 2019
Responding to a Request for Information - Initial Application	v1.4	28 Feb 2019
Downloading a copy of your ethics application	v1	2 Apr 2019
ETHICS: POST-APPROVAL
Ethics Amendment - Completing and Submitting	v1.3	26 Jun 2019
Ethics Amendment - Responding to an Information Request	v1	19 Nov 2018
Submitting Annual Progress or Final Report (Milestone)	v1	23 April 2019
SITE GOVERNANCE
Create a new site application	v1	20 Dec 2018
Site Specific Application Part 1: Completing Application & Requesting Head of Department Support	v3.2	7 Feb 2019
Site Specific Application Part 2: Submitting Site Application after Head of Department Declaration	v1.2	7 Feb 2019
Sharing access to an application/project	v1.1	26 Mar 2019
Ineligible Notification - Resubmitting Application	v1.5	28 Feb 2019
Responding to a Request for Information - Initial Application	v1.4	28 Feb 2019
Clinical Trial Safety Reporting	v1	23 Apr 2019

Research offices

The following QRGs will help research offices set up their home page and meetings, and review eligibility.

SETUP AND HOME PAGE
Starting in REGIS	v1.2	26 Feb 2019
Setting up a Home Page	v3	17 Apr 2019
ETHICS
Reviewing Eligibility of an Ethics Application	v1.6	2 May 2019
Processing Ethics Amendment	v1	19 Nov 2018
Requesting more Information	v1	2 May 2019
Processing Approval & Authorisation - not Associated with Meetings (initial application)	v1.4	2 May 2019
Processing an Annual Progress Report/Final Report (Milestone)	v1	26 June 2019
SITE
Reviewing Eligibility of a Site Specific Assessment	v1	26 Feb 2019
Review SSA & Request Information	v3	7 May 2019
Requesting more Information	v1	2 May 2019
Processing Approval & Authorisation - not Associated with Meetings (initial application)	v1.5	16 July 2019
MEETINGS AND REVIEWS including HREC
Creating and Managing Reviews	v2	27 Feb 2019
Creating and Preparing HREC Meetings	v1.5	7 May 2019
Managing HREC Meetings and Decisions	v1.2	16 July 2019
BASICS
Correcting Outgoing Correspondence	v1	12 July 2019

Additional QRGs for all REGIS Users

The following QRGs will help non-research office staff manage applications through review and approval processes.

Chief Executive/Delegate - Authorising Governance Applications	1.2	19 Nov 2018
Heads of Department - Providing Declarations of Support	v2	17 Apr 2019
HREC Member - Accessing Meeting Documents	v1	4 Apr 2018
HREC Member - Reviewing an Application in REGIS	v1	4 Apr 2018

User Manual

1.	Research Office
1.1	Homepage tile	v4	17 April 2019
1.2	Application search	v1	23 July 2018

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