How-to Guides

Quick Reference Guides

Quick Reference Guides (QRGs) contain step-by-step instructions to help users work in REGIS. There are QRGs for all users, and separate QRGs for research applicants, research offices and non-research office staff.

QRGs will be continually updated and new ones will be added. 

Any queries please contact your local research office at these links: NSW or ACT. 

For guidance on the latest policies and governance procedures, visit the OHMR website.

All users

Quick Reference Guides

 Walk-Through Videos

Creating and Managing a REGIS User Account and System Symbols v1 30 September 2020

  

REGIS Status Definitions and Glossary v1 30 September 2020

  

Update your REGIS username and password v2 16 March 2020

  


Applicants

The following QRGs will help applicants register a project and complete their applications. Note some QRGs apply to more than one category. 

 

Quick Reference Guides

 Walk-Through Videos
COVID-19 data collection  
Researcher guidance on COVID-19 data entry v1 6 April 2020  
REGISTRATION including NMA   

Project Registration v6.1 30 September 2020
This document describes when Ethics is REGIS (NSW/ACT) and when Ethics is
outside of REGIS (QLD,VIC, SA,WA), replacing the NMA in REGIS document.

Sharing access to an application/project v2 16 March 2020

  

Withdrawing an Application v2.1 30 September 2020

  

ETHICS: APPLICATION (initial submission to approval)

  

HREA/Ethics Application - Completing and Submitting the Application v4.1 30 September 2020

Ineligible Notification - Resubmitting Application v2.1 30 September 2020

  

Responding to a Request for Information - Initial Application v2.1 30 September 2020

  

Downloading a copy of your ethics application v2 30 September 2020

  
ETHICS: POST-APPROVAL (amendments, safety reporting, progress reporting)

 

 

Ethics Amendment - Completing and Submitting  v3.3 30 September 2020

  
Ethics Amendment - Responding to an Information Request v2.1 30 September 2020  

Submitting Annual Progress or Final Report (Milestone) v3 30 September 2020

  

Clinical Trial Safety Reporting v3 30 September 2020

  

 

SITE GOVERNANCE 

  

Site Application - Completing, Requesting Support and Submitting v2.1 30 September 2020

Site Application - Head of Department (HOD) Not Supported v2.1 30 September 2020

  

Create a new site application v2.1 30 September 2020
Use this guide when project registration has already been submitted and:
* you need to create a new/additional site application before NSW/ACT ethics has
been approved OR
* when a non NSW HREC has approved a new NSW site  

  

Ineligible Notification - Resubmitting Application v2.1 13 August 2020

  
Responding to a Request for Information - Initial Application v2.1 30 September 2020  
GOVERNANCE: POST-APPROVAL (amendments, local safety reporting, milestones)  
Quick Reference Guides Walk-Through Videos 

Governance Amendment - Completing and Submitting v1.1 30 September 2020

  

Governance Amendment - Responding to an Information Request v1 30 September 2020

  

Submitting Governance Milestones v1.1 30 September 2020

  

Clinical Trial Safety Reporting v3 30 September 2020

  

 

Research offices

The following QRGs will help research offices set up their home page and meetings, and review eligibility.

 

Quick Reference Guides

Walk-Through Videos

SETUP AND HOME PAGE

 

Starting in REGIS v2.1 30 September 2020

  

Setting up a Home Page v3.1 30 September 2020

Home Page Tiles Described v5.2 30 September 2020

  

ETHICS

  

Reviewing Eligibility of an Ethics Application v2.1 30 September 2020

  

Requesting more Information (initial application) v2.1 30 September 2020

  

Processing Approval & Authorisation - not Associated with Meetings (initial application) v3 30 September 2020

  

Processing Ethics Amendment v4 30 September 2020

  

Processing an Annual Progress Report/Final Report (Milestone) v4 30 September 2020

  

 MEETINGS AND REVIEWS including HREC

  

Creating and Managing Reviews v4.1 30 September 2020

  

Creating and Preparing HREC Meetings v3.1 30 September 2020

  

Managing HREC Meetings and Decisions v2.1 30 September 2020

  

SITE

  

Reviewing Eligibility of a Site Application v2.1 30 September 2020

  

Review Site Application & Request Information v5 30 September 2020

  

Processing Approval & Authorisation - not Associated with Meetings (initial application) v3 30 September 2020

  

Processing Site Amendment v1 30 September 2020

 Processing a Governance Site Amendment

Processing Governance Milestones (Annual Progress Reports and Certificate of Currency) v1 30 September 2020

  

Process Governance Site Safety to be uploaded (see Process site amendment)

  

OTHER

  

New Head of Department Upload - Template Spreadsheet v1 16 March 2020

  

COVID-19 data entry: Research office guidance v1 6 April 2020

  

Correcting Outgoing Correspondence v2.1 30 September 2020

  


Additional QRGs for all REGIS Users

The following QRGs will help non-research office staff manage applications through review and approval processes.

Quick Reference Guides

 Walk-Through Videos  

Chief Executive/Delegate - Authorising Governance Applications v2.1 30 September 2020

    

Heads of Department - Providing Declarations of Support v4.2 30 September 2020

HREC Member - Accessing Meeting Documents v2.1 30 September 2020

    

HREC Member - Completing the Lead Review v2.1 30 September 2020