News & Events

Research Office Webinars and Newsletters

Research Office staff are at the administrative heart of the NSW Health research ethics and governance framework. As key users of REGIS, it is important that REGIS functionality is presented in the context of the policy and practice that it is designed to facilitate.

From time to time specific webinars are scheduled to discuss a specific topic.

Below is the table of upcoming dates and past themed discussions.

 

Webinars

Webinars from 2020 and beyond have been removed.

 Webinar Date

 Themed discussion/Topics

15 September 2022

CPI/PI Delegation Functionality Walkthrough

Video

26 August 2022

Lunch & Learn: REGIS Dashboard Webinar

Video

16 November 2021

REGIS Application Overview Page Walkthrough

Video

5 November 2021

REGIS Dashboard Live Clock Walkthrough

Video

9 August 2021

REGIS Product Update and Enhancement Walkthrough

Release notes

Video 

 1 July 2021

Covering:

  • Pulling reports from REGIS
  • Identifying data for cleaning
  • Making corrections in REGIS

This webinar will not be covering changes to the Metrics Program, it is just for the purposes of monitoring and correcting REGIS data.

At the end of the webinar you will all have data to go away and analyse further that will need to be completed by the 9th July.

Video

 

Newsletters

 Date/Issue

 Themes/Topics

2022

 

Issue 23: 23 November 2022

In this issue: 

  • Round Table Round Up!
  • Meet Reg and Jess - Getting to know the new CPI/PI delegation
  • New Info Sheet - Understanding Affliated Health Organsations (AHO)
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

AHO Info Sheet

Issue 22: 8 November 2022

In this issue:

  • Skilling for Recovery: Certificate IV in Mental Health
  • Medicines Shortage Advice and the Multi-Jurisdictional Multi-Party Non-Clinical Trial Collaborative Research Agreement
  • Updated in REGIS
    • Serious Breach Notification Decision
    • Dashboard Update: Ethics, Site and Live Dashboard Additional Classifications Filtering
  • REGIS Process Highlight: HOD Not Supported
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 21: 25 October 2022

In this issue:

  • Roundtable - EOI for Research Office Presentation
  • CPI/PI Delegation Functionality Now Live
  • REGIS Time-Out Has Been Extended!
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 20: 12 October 2022

In this issue:

  • Roundtable Registration
  • REGIS Minor Updates
    • Dashboards
    • SEBS approval letters
    • Commercial and CRG sponsors in Project Registration list
  • System Release - CPI/PI Delegation Functionality 19 October 2022
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Decentralised Trials (DCTs) pdf.

Issue 19: 27 September 2022

In this issue:

  • Reminder for Data Cleaning - Quarter 3, 2022
  • HREC Chairs & EO's - a successful meeting
  • Affiliated Health Organization's (AHO) and REGIS
  • REGIS Live Dashboard - minor update
  • Opportunity in the OHMR Office - Manager Business Operations
  • Research Office Contribution "Supporting our Local Research Community" The CCLHD Story
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 18: 13 September 2022

In this issue:

  • The National Clinical Trials Governance Framework Implementation Workshop
  • OHMR Website - Ethics and Governance Page Updates
  • Upcoming REGIS Release - Delegated Submission Functionality
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 17: 30 August 2022

 In this issue:

  • 2022 HREC Chairs Meeting *venue update
  • HREC Executive Officers - CT Scientific Review Policy
  • Metrics Queries
  • REGIS Dashboard Lunch & Learn Feedback
  • New Videos and Playlists
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 16: 17 August 2022

In this issue:

  • NEW REGIS Functionality - Transfer a NMA approved Ethics application into REGIS (or NSW authorised SSA)
  • Multi-Jurisdictional Multi-Party non-Clinical Trial Collaborative Research Agreement
  • (BYO) Lunch & Learn: Reintroduction to REGIS Dashboards
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 15: 2 August 2022

In this issue:

  • Podcast - Clinical Trials in Focus - Being Audit Ready
  • OHMR REGIS REGU YouTube Channel
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 14: 19 July 2022

In this issue:

  • 2022 Intensive Research Ethics Course Retreat (IREC)
  • Launch of the National Clinical Trials Governance Framework
  • Tasmania Health - Expression of Interest: Research Governance Officer (Remote Opportunity)
  • Research Office Contribution "Viva La Revolution or Common Sense Approach" The ISLD Story: Research Governance Renewal
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

IREC Registration Form

IREC Brochure

Tasmania Health RGO EOI

Issue 13: 5 July 2022

In this issue:

  • Research Australia Health and Medical Research Awards 2022
  • NSW Health Commercialisation Training Program - Customer Discovery
  • Metrics Quarterly Reporting - REGIS Data Extraction Reminder
  • Dashboard Improvements
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 12: 21 June 2022

In this issue:

  • National One Stop Shop - Consultations
  • EOI: Senior Project Officer - Clinical Trials
  • REGIS Email Template Updates
  • Contacting the REGIS Team and Head of Department Requests
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Senior Project Officer - PD

Issue 11: 7 June 2022

In this issue:

  • The National One Stop Shop - OHMR statement
  • NSW Health Statewide CTMS
  • Collecting Proposed Updates to the Clinical Trials Research Agreement (CTRA) templates
  • Research Office Contribution - IMJ Paper
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

IMJ Paper

Issue 10: 26 May 2022

In this issue:

  • 30 Days Application Withdrawal Functionality Enhancement
  • Tasmania Onboarding Training Blitz
  • Sydney Local Health District’s Innovation Week 2022 - Clinical Trials Showcase
  • New Job Opportunities and EOI
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

EOI - HREC Chair at Justice Health & Forensic Mental Health Network

Issue 9: 10 May 2022

In this issue:

  • Conducting Research in the NT
  • Roundtable Feedback
  • Research Office Contribution
  • Upcoming Events and Dates
  • Previous Versions of REGU/REGIS Newsletter

Download a pdf.

Issue 8: 26 April 2022

In this issue:

  • Thank You - 2022 Q1 Data Cleaning
  • REGIS dashboards
  • Research Office Contribution
  • Upcoming events and dates
  • Previous versions of REGU/REGIS newsletter

Download a pdf.

Issue 7: 12 April 2022

In this issue:

  • Ethics and Governance Roundtable
  • REGIS Onboarding Specialist
  • NSW HREC Meeting Dates
  • Research Office Contribution - Research Governance Project - Phase One
  • Upcoming events and dates
  • Previous versions of REGU/REGIS newsletter

Download a pdf.

Research Governance Project - Phase One pdf.

Issue 6: 29 March 2022

 In this issue:

  • What's New in the March 2022 Version Metrics Manual?
  • Case Study: Accepting progress reports externally to REGIS, what is the impact?
  • Research Office Contribution
  • Upcoming events and dates
  • Previous versions of REGU/REGIS newsletter

Download a pdf.

Issue 5: 15 March 2022

 In this issue:

  • New look and feel REGIS
    • Release details
    • Walkthrough webinars
    • Internal portal changes
  • Research Office Contribution
    • Bellberry EPCT (Password protected documents)
  • Subscribe to the OHMR Newsletter
  • Upcoming Events/Dates
  • Previous versions of REGU/REGIS newsletter​

Download a pdf.

Issue 4: 1 March 2022

In this issue:

  • The national SSA survey and public consultation webinar
  • Roundtable presentation EOIs
  • Milestone reminder emails
    • What has happened so far
    • Troubleshooting common issues
  • Sandpit update - 1 March 2022
  • Research Office Contribution - Reminder
  • Previous versions of REGU/REGIS newsletter

Download a pdf.

Issue 3:
15 February 2022

In this issue:  

  • Notes on Data Quality for Metrics Activity
  • New REGIS External Portal (16 March 2022)
  • Helping Our Health Campaign - Clinical Trial resources for the culturally and linguistically diverse
  • Research Office Contribution - SESLHD Improving Metrics 3
  • Previous versions of REGU/REGIS newsletter

Download a pdf.

Issue 2:
2 February 2022

In this issue:  

  • Updated National Mutual Acceptance Standard Principals for Operation
  • REGIS Onboarding and Support Specialists - Welcome Raul
  • Upcoming Releases/System Changes
    • Milestone email reminders
  • Research Office Contribution
  • Previous versions of REGU/REGIS newsletter

Download a pdf.

Issue 1:
18 January 2022

In this issue:  

  • Welcome to 2022
  • Upcoming Releases or System Changes
    • External Portal Update
  • New Opportunities
    • Policy Officer, Enterprise Team, OHMR
    • Policy Officer Principal Project Officer, Chief Pharmacist Unit, NSW Ministry of Health
  • Research Office Contribution
    • HNELHD HREA Guidance (repeated from December 14 newsletter)
  • Previous versions of REGU/REGIS newsletter

Download a pdf.

2021

In this issue:  

  • Welcome to 2022
  • Upcoming Releases or System Changes
    • External Portal Update
  • New Opportunities
    • Policy Officer, Enterprise Team, OHMR
    • Policy Officer Principal Project Officer, Chief Pharmacist Unit, NSW Ministry of Health
  • Research Office Contribution
    • HNELHD HREA Guidance (repeated from December 14 newsletter)
  • Previous versions of REGU/REGIS newsletter

Download a pdf.

Issue 24: 
14 December 2021

In this issue:  

  • A message from the REGU team
  • Reminder: Q4 data pull 10 January
  • REGIS round up
  • NEW External Portal Walkthrough
  • Seeking Feedback on REGIS Quick Reference Guides
  • Research Office Contribution - HNELHD HREC Guidance Document for Researchers
  • Previous versions of REGU/REGIS newsletter

Download pdf.

Attached example of dashboard for metrics data quality checks

Issue 23: 
30 November 2021

In this issue: 

  • The ACSQHC National Pilot of the Governance Framework Final Report - FYI
  • Contingent workers - who uses them and when? - response due 7 December
  • HREC Meetings for 2022 - please provide - response due 14 December
  • New Opportunity - REGIS onboarding and support specialist - closes 9 December
  • ERM training - FYI
  • Research Office contribution
    • NSLHD Clinical Trials Forum
  • Previous versions of REGU/REGIS newsletter

Download pdf.

National Pilot of the Governance Framework Final Report

Issue 22: 
16 November 2021

In this issue:

  • A message from WA Health - Reporting requirements under Part 9E of the Guardianship and Administration Act 1990 (GAA)
  • Feedback for the REGIS Live Dashboard (phase 1) due Friday 19th November
  • REGIS Overview Page - Phase 1 release
  • Data
    • Data Quality Due Dates - Please set reminders in your calendar
    • Ethics Pathway Classifications
  • Research Office contribution
    • Welcome to Jackie Nie
  • Previous versions of REGU/REGIS newsletter

Download pdf.

Issue 21: 
2 November 2021

In this issue:

  • REGIS Benefits Realisation
  • Last change for feedback - EQR Steering Committee Research Governance Project - Due Thursday 4 November
  • NEW Dashboard - Live Clock!
  • Applications not appearing on reports and dashboards - manual attachments on approval emails causing problems
  • Previous versions of REGU/REGIS newsletter
  • Research Office contribution

Download pdf.

 

Issue 20: 
18 October 2021

In this issue:

  • NMA committee seeking feedback - Suggested wording to standard PICF for Multi-Centre Clinical Trials - due 22 October
  • The EQR Steering Committee Research Governance Project - seeking your feedback  - due 11 November
  • HREC Chairs Meeting - Tentative date Friday 3 October
  • Contracts and Form of indemnity
    • MTAA Post Market CIRA/Phase 4 CTRA and Form of Indemnity
    • Contact for Notices on the front page of a CTRA
  • HELP is here - Approval/Authorisation letters
  • Article: How Australian Doctors Drastically Reduced Deaths from Vaccine-Linked Blood Clots
  • Research Office contact details
  • Research Office contribution
    • SLHD eConsent guidelines
    • Introduce new team members

Download pdf.

View creating approval email video (uploaded soon)

Issue 19: 
5 October 2021

In this issue:

  • NMA Committee seeking feedback - ARPANSA
  • Sandpit - REGIS training environment
  • Data migration issues
  • Saving CVs (or other common documents) in REGIS
  • New Dashboard - Current Head of Department
  • Previous versions of REGU/REGIS newsletter
  • Research Office contribution

Download pdf.

Download PICF wording regarding ionising radiation

Download Instructions for implementation

Download Flowchart APRANSA

Issue 18: 21 September 2021

In this issue:

  • Manually updating CPI/PI contacts
  • User management
  • National HREC conference
  • REGIS Helpdesk calls
  • Global shortage of Tocilizumab
  • Pause in ERM training
  • New REGIS Researcher training dates available
  • Previous versions of REGU/REGIS newsletter
  • Research Office contribution

Download pdf.

Issue 17: 
7 September 2021

In this issue:

  • LNR NMA
  • Case Study – Homepage – Applications not appearing
  • Updated guidance in forms related to the document upload section
  • REGIS release update
  • System access for REGIS Production and Sandpit environments
  • Research Office contribution

Download pdf.

Download NMA LNR Policy Position

Download NMA LNR Communication Statement

Download NMA Guidelines for HRECs

Issue 16: 
24 August 2021 

In this issue: 

  • Release delayed by one week (release notes updated)
  • Senior Policy Officer – Advanced Therapeutics – Position Advertised
  • REGIS Training and Communication – Subject Matter Expert – Position Advertised
  • Application and Post Approval Flow – updated resource on website
  • What to do if a HOD does not respond
  • Manual status changes “Completed pending HOD”
  • Deleting Classifications – Ethics Pathway
  • Site Milestones - identifying if a site milestone needs to be created (report attached)
  • Site Milestones - understanding what to do when a multisite annual report is submitted
  • SSA – Understanding/Identifying when Ethics is approved

Download pdf.

Download milestone report

Issue 15: 
10 August 2021

In this issue: 

  • Australian Commission on Safety and Quality in Health Care (ACSQHC) - Clinical Trials – Phase 2 Advisory Committee – Communique – Meeting 5, 30 June 2021
  • Bellberry approvals – reminder only for early phase clinical trials 
  • REGIS helpdesk – increase in calls when a RO can’t be reached
  • REGIS application and project flows 
  • Ethics and Governance Training – call to Research Offices to share resources
  • Manual status changes – reduction shows improvement in REGIS metrics calculations
  • Data Quality/Cleaning use of tags and classifications - waiver of consent 
  • Case Study – Researcher submitted amendment – stayed “in progress”
  • Upcoming release and system updates
  • Research Office Contribution
  • Previous versions available online
  • Issue 16 – governance specific addition

Download pdf.

Download ppsx new application and post approval flow

Issue 14: 
28 July 2021

In this issue:

  • Seeking Feedback - Participant Information Sheets – Increasing length and complexity
  • Expression of Interest – SEBS panel
  • Register your interest – National One-Stop-Shop – consultation
  • New metrics definitions
  • REGUS User Group
  • Log an enhancement
  • See previous issues

Download pdf.

Issue 13: 
13 July 2021

In this issue:

  • Researcher Training - Stats
  • Manually changing the CPI or PI when an amendment form can’t be submitted
  • The case of the missing application (homepage tile)
  • Changing Site Names for Migrated (z-pre REGSIS) sites
  • Classifications – what are they good for?
  • Research Office Contribution
  • Previous issues available online

Download pdf.

Issue 12: 
29 June 2021

In this issue: 

  • Sharing information with your research community
  • Upcoming Education Sessions 
  • Research Offices – upcoming sessions 
  • Researcher Training – videos 
  • Applications not appearing in Reports and Dashboards 
  • Parallel Submission/Review of the Ethics and Site application 
  • RGO’s can make a More Information Request/Decision on a “Valid” Application 
  • Updating a Sponsor 
  • Unlocking applications 
  • New Heads of Department template 
  • Past newsletters available on REGIS website 
  • Research Office contribution

Download pdf.

Issue 11:
15 June 2021
 

In this issue:

  • Education sessions - Research Office and Researchers
  • Feedback from Researcher Training – thought you might like to know
  • Researcher Training Videos – Yay!
  • From little errors big confusion grows – a real life example – change PI
  • HREC approved annual reports – communication flows
  • Links in email templates - fyi
  • Application Preview from internal portal – very useful!
  • Future Releases - enhancement and product update
  • Enhancement log - current and how to submit
  • Researcher Office contribution……

Download pdf.

Issue 10:
1 June 2021

In this issue:

  • Roundtable slides
  • Upcoming REGIS training for Research Offices – Register now
  • Researcher training
  • Future releases
  • Document management – internal portal – updating type and title
  • Research Office contribution - The Regional and Remote Community of Practice

Download pdf.

Issue 9:
18 May 2021

In this issue:

  • Metrics – what is causing calculation errors
  • Applications not appearing on reports and dashboards – issue identified and fixed (see attached)
  • Certificate of Currency milestone – RGO needs to update due date (see attached)
  • Researcher Training – Feedback
  • Research Office Training – next session reminder
  • Future Release – 26 May tentative date
  • Configuration and form changes – from 19 May
  • Research Office Contribution – noting yet.....

Download pdf.

Issue 8: 
4 May 2021


In this issue:

  • Upcoming Education Sessions
  • Research Office Training – upcoming sessions and registration details
  • Researcher Training - register interest
  • Future Release (Wednesday 5 May)
    • New Decision
    • New Classification – Waiver of Consent
    • New Classification Teletrial
    • New Classification Teletrial Site Type
    • ETH approval email update
  • Minor form updates – site amendment and annual report
  • Document Management Hints and Tips
  • What do I do about Research Office staff REGIS access when they leave?
  • Issue Log - Site amendment form – add PI – upload document
  • Research Office Contributions
Download pdf.

Issue 7: 
20 April 2021

In this issue:

  • Education session survey
  • Upcoming education sessions – Research Office
  • Upcoming education sessions - Researcher
  • HOD template updated
  • Minor configuration changes
  • Issues log – items closed
  • Sandpit updated/wiped and updating your contact
  • Managing review COI in REGIS

Download pdf.

Issue 6:
6 April 2021

In this issue:

  • Upcoming Education Sessions (Research Office and Researcher)
  • Reports
  • Status Clean Up
  • New QRG – Understanding Dashboards
  • More Information Forms – Editor access rights
  • Future Release – data migration

Download pdf.

Issue 5:
23 March 2021

In this issue:

  • Tasmania and Northern Territory join National Mutual Acceptance (NMA)
  • Upcoming REGIS Education Sessions
  • Principal Investigators – do they need to be an employee of the LHD?
  • LHD PHO’s can accept University HREC approval for Access Request
  • Data migration update
  • Issues Log - NEW SECTION

Download pdf.

Issue 4: 
9 March 2021
 

In this issue:

  • Ethics and Governance Roundtable: 30 April 2021 - SAVE THE DATE
  • OHMR supports the CT:IQ Joint Position Statement on Electronic Signatures
  • Upcoming REGIS Education Sessions
  • Data migration
  • Milestone Reminders
  • Understanding Classifications
  • Metrics calculation
  • National Teletrials Compendium on the Australian Government
  • Department of Health's website
  • Contacting the REGIS Team

Download pdf.

Issue 3:
23 February 2021

 

In this issue:

  • 3rd March the milestone reminders will be switched on.
  • Progress Report form
  • Ethics Approval Emails
  • Bulk sending of emails
  • Site Close Out
  • Using Quick Refence Guides
  • EEA Policy now obsolete
  • RESEARCH GEMS (South Australia’s new system)

Download pdf.

Issue 2:
9 February 2021

 

In this issue:

  • Milestone Reminders
  • Data Migration
  • HREC Extension – need to add new milestone
  • Coordinators not receiving emails - normally occurs for migrated studies
  • Ethics and Site Dashboard
  • NHMRC Report
  • Governance Amendments – Ethics Exists in REGIS
  • Correspondence for Noting/Acknowledgement
  • Enhancement update
  • Data Quality/Cleaning

Download pdf.

Issue 1:
2 February 2021

 

In this issue:

  • REGIS 2.2
    • Approval emails - list of approved documents
    • Approval emails - removing critical statements
    • Document sharing
  • Project not creating after approval
  • Principal Investigators update outside of REGIS (Pre 2.2)
  • Governance Post Approval Transition
  • Education Sessions
  • Walkthrough Videos
  • Site Visits

 Download pdf.

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